Operations Administrative Support

Summary:

The Operations Support Specialist has excellent organizational skills, high attention to detail, is self-motivated and collaborative. Individual is responsible for maintaining a deep understanding of the products and services offered by AAIM to educate members on the best practices and business value of these solutions

Essential Functions:

• Maintains a deep understanding of the products and services offered by AAIM to educate members on the best practices and business value of these solutions
• Participates and/or oversees special projects from initiation through completion and resolves various issues as they arise
• Provides administrative support such as scheduling, facilitating and scribing planning meetings, and small event preparations
• Coordinates and participates in the preparation of reports and presentations needed for various meetings and events
• Conducts member training sessions on various technology services
• Provides feedback from members to enable continuous improvement of the products/services
• Develop and implement appropriate operational procedures to meet timely and high-quality deliverables
• Periodically supports background verification services by conducting reference checks, education and employment verifications
• Provides excellent customer service through timely and professional response to customer questions
• All other duties as assigned

Supervisory Responsibility:

This position has no supervisory responsibilities.

Work Environment: A casual office setting that subscribes to the following Seven Guiding Principles:

• Provide a work environment with outrageously engaged employees built on a foundation of trust, honesty, collaboration and open communication
• Embrace inclusion as an essential component in the way we do business
• Recognize our Members' success drives our success
• Apply the highest standards of excellence through the services we deliver to help our members achieve a competitive advantage
• Develop enthusiastically satisfied and engaged members all of the time
• Contribute positively to our communities
• Recognize that profitability is essential to our future success

Position Type/Expected Hours of Work: This is a full-time non-exempt position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand as much advanced notice will be given where possible.

Travel: This position does not require travel.

Required Education and Experience:

• Bachelor's degree or equivalent experience
• 3-5 years of experience preferred bonus if experience is in an HR/Recruiting related field

Knowledge, Skills, and Abilities:

• Proficient written, oral, and interpersonal communication skills
• Tech savvy and proficient in Microsoft Office, Excel, Outlook, and Word
• Requires a high attention to detail, strong problem-solving skills, and the ability to work with minimal supervision
• Strong time management skills with the ability to manage and prioritize multiple tasks to meet deadlines
• Customer service oriented with the ability to work well under pressure
• Ability to maintain a high level of discretion and accuracy in dealing with confidential information
• Strong verbal and written communication skills, including the ability to communicate at multiple levels within an organization
• Strong planning, organization, prioritization, multi-tasking, and facilitation skills
• Possesses strong analytical skills and the ability to troubleshoot and solve business and basic technical problems
• Customer service focused and ability to build rapport with people of diverse backgrounds

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Current Openings for Operations Support Specialist Jobs at AAIM Employers' Association